Attendees from Forté undergraduate partner schools are eligible for a reimbursement to help offset the transportation and lodging costs associated with attendance. Reimbursements are limited and only available for students who have traveled more than 50 miles to attend.
Reimbursement amounts will not exceed the maximum level indicated and will not exceed the actual costs paid by a participant for their travel and lodging. The maximum reimbursement available to each participant is $300 (Campus Ambassadors and Career Ready Certificate Earners are eligible for an additional $100) and the amount payable will be calculated according to the following policy.
Expenses related to transportation associated with tickets purchased for interstate or intrastate long-distance travel are eligible for reimbursement. You may be reimbursed for travel fees the day before and after the conference.
If you extend your stay for either event, verification will be required to show that the flight cost is equal to or less than if you traveled within 24 hours of the conference.
Attendees choosing to drive to and from the conference from their school locations are eligible for mileage reimbursement. You must provide proof of distance in the form of a Google or Apple map that shows the distance from your current residence to the conference location. Mileage reimbursement may be disbursed according to IRS mileage guidelines.
There is no on-site parking.
Expenses incurred for travel in and around the city in which the conference is being held (e.g. taxis, buses, ride shares) ARE NOT eligible for reimbursement. All expenses must be documented by a receipt indicating full payment.
The travel reimbursement can also be used to cover lodging costs related to your attendance at a Forté Fall Conference. All expenses must be documented by a receipt indicating full payment. Accommodations eligible for expense reimbursement include hotel, motel, hostel, Airbnb, and other commercially established and regulated home sharing sites (i.e. Vrbo, HomeAway, etc.). Reimbursements will not be given for non-commercial establishments.
Lodging fees will only be reimbursed for the following nights:
All reimbursement applications and receipts must be received by Forté no later than two weeks after the conference. All reimbursements will be processed after the conclusion of the conference and within two weeks of receipt. No reimbursements will be processed after the deadline.
The following information and documentation must be provided by the participant:
To be eligible for the travel reimbursement, you must:
Once reimbursement applications are reviewed and approved, eligible attendees will be reimbursed electronically through Bill.com. You must provide accurate information (name, mailing address, phone number, etc.) Any errors or incomplete information may result in delayed reiumbursement. No reimbursements will be dispersed through Venmo, Cashapp, or other online sites.
It will take two weeks for these payments to be processed. We begin processing on the submission deadline. Please don’t hesitate to contact the Forté Undergraduate Programs Team at email@example.com with any questions.